Position Title: Administrative Assistant
Number of positions: One (01)
Date posted: 16/09/2024
Deadline: 27/09/2024
Contract Duration: 12 months
Job Location: Yaoundé
Hiring Organization: CRIHSS Foundation
Description Of The Organization:
The Center for Research and Integrated Health Systems Strengthening (CRIHSS Foundation) is a local organization in Cameroon focused on strengthening laboratory services including transportation for the health sector. Since 2019, the CRIHSS Foundation has continued to collaborate with regional and international organizations to support the Government of Cameroon(GoC) in developing and implementing health programs. The organisation collaborates with the Ministry of Health and other partners to strengthen laboratory capacity and clinical services, with a particular focus on HIV testing (VL, EID), TB services and treatment
In the last five years, CRIHSS has been at the forefront of advancing laboratory services with an emphasis on designing and implementing sample transportation services for HIV(VL, EID), TB and other related programs. CRIHSS Foundation has worked extensively with PEPFAR IPs to expand its sample transportation service delivery program in Cameroon. Within the framework of its Project INTRASSAT funded by CDC/PEPFAR, CRIHSS Foundation will continue to support national capacity and strengthen transportation and referral of samples for laboratory testing services and return of results for HIV, TB, and emerging infectious diseases in Cameroon.
Duties and responsibilities
Within this funding opportunity, CHRISS Foundation is currently seeking to hire a highly motivated individual to serve as secretary for the INTRASSAT Project. The selected candidate will be responsible for providing administrative and clerical support to ensure the efficient operation of the office. In addition, they will be expected to perform the following key roles and responsibilities.
Book meeting rooms, arrange conference calls, and take messages and minutes during meetings.
Prepare and distribute correspondence, memos and forms • Develop and maintain a filing system.
Manage database entry and client files • Order and maintain office supplies • Make travel arrangements.
Manage meetings and appointments.
Assist with bookkeeping, presentations, reports, emails and letters.
.File and update contact information of clients, employees, suppliers and partners • Document expenses and financial information.
Implement and develop office procedures.
Maintain confidential information, file and store them accordingly.
Organise and distribute messages to the appropriate team members.
Undertake general receptionist duties as required.
Answer phones and respond to emails as assigned.
Perform other related duties as assigned by the line Manager to support the organization’s goals.
Required Qualifications.
The selected candidate must have a minimum of 3 years of experience working as an Administrative Assistant, Program or related field. Candidates must demonstrate competency by providing proof of completion of training in Clerical studies, Administration or equivalent (A level Minimum). Strong considerations will be given to candidates who are proficient and can work in both official languages used in Cameroon (English and French). Additionally, we will give preference to candidates with one or more skills as listed below:
Proficiency in Microsoft office package and ICT tools.
Excellent organizational skills.
Experience with customer service.
Patience, a ‘can-do’ attitude and time-management skills.
Excellent attention to detail.
Administrative skills and experience.
Exceptional written and verbal communication skills.
The ability to multi-task.
How To Apply
All applications must be submitted via email to the following address: candidature@crihssfoundation.org. No hard-copy applications will be accepted. Applicants should provide the following documents/information:
A cover letter.
Updated resume or CV Indicate the position you are applying for in the subject of your e-mail and do not attach certificates.
Only shortlisted candidates will be contacted for interview in Yaoundé.
NOTE: Successful candidates will be contracted for a specified duration of 12 months for a start date yet to be determined.
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